Accounts Receivable Specialist

Sanford, ME
Full Time
Experienced
POLYVANTIS is a global, multi-material player with some of the most coveted and iconic brands in the industry – such as PLEXIGLAS®, ACRYLITE® and LEXAN™ Film and Sheet. With 1,500 employees and 15 production sites worldwide, we offer unmatched global capabilities, providing customers with innovative solutions in sheet and film for air and rail, automotive, building and construction, electrical, healthcare and security, and lighting and signage markets.

A career at POLYVANTIS means you will make an impact on the Company’s success each day. We offer excellent pay and benefits, along with comprehensive learning programs to help grow your career. Apply now to join our team and we will become Stronger Together.

Job Summary:
Responsible for collections of outstanding accounts receivable dollars including cash application for the existing client base. Establish credit limits and assess the credit risk of new and existing accounts to minimize bad debt risk and maximize collections. This person is also responsible for applying customer payments effectively to ensure accurate customer accounts receivable balances. Participate in department projects (i.e. factoring, credit hold work flows, etc.) and take an active role in cross-functional teams to assist in driving efficiency, improved cash flow and enhanced management reporting.

Primary Responsibilities:
Collections Activities:
  • Review & monitor assigned accounts to identify overdue payments. Escalate to management any customer payment issues requiring intervention.
  • Make outbound collection calls in a professional manner while keeping and improving customer relations.
  • Identify issues attributing to account delinquency. Work closely with Customer Service & Sales to resolve client-billing problems & disputes that are resulting in past due balances.
  • Recommend process changes that will eliminate delinquency issues or make the collection process more efficient.
  • Report on collection activities for your assigned accounts which identifies the accounts with greatest exposure and what steps have been taken to collect the balances.
  • Recommend write-off requests to be charged to bad debts.

Cash Application Activities:
  • Apply payments received from customers -Payments received can be by checks via the Lockbox, ACH or Wire; then have funds applied to customer accounts/invoices-Remittance required for all funds received no exceptions -double checking auto application.
  • Daily/weekly/monthly factoring reporting to 3rd party bank with extreme accuracy
  • Contact customers in a professional and courteous manner to resolve issues related to the correct application of payments to invoices/remittances.

Credit Analysis Activities:
  • Perform credit risk analysis of new and existing accounts using D&B reports, financial statements, account trends or other available information.
  • Utilize discretion in establishing credit limits and extending additional credit to customer’s including review of current account status to determine whether an order hold should be used.
  • Review held orders on a daily basis, resolve issues that initiated the hold and notify customers, sales and customer service accordingly.
  • Communicate & advise credit policies and procedures to company management and customers.

Requirements:
  • High School diploma required, Associates Degree or equivalent preferred.
  • Minimum of 5 plus years AR experience in SAP or another current ERP system, SAP preferred.
Competencies:
  • High degree of accuracy with data entry.
  • Excellent technical skills. Ability to work with and navigate between two monitors and programs.
  • Proficiency with Microsoft Excel required.
  • Strong organizational and problem-solving skills.
  • Excellent communication skills.
  • Ability to perform with minimal supervision.
  • Ability to consistently meet deadlines in a high-volume environment.
  • Ability to travel as needed for training.

We are proud to be a diverse and an equal opportunity employer. We are fully committed to a culture of respect and inclusion.

Work Availability

Regular, predictable attendance is an essential function of this position. Applicants must be regularly available and willing to work Monday- Friday during assigned hours of operation and such other hours as the company determines are necessary or desirable to meet business needs.

We are proud to be a diverse and an equal opportunity employer. We are fully committed to a culture of respect and inclusion.

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